New and Updated Features in Sleuth Online (May 09)
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The development of Sleuth has always been driven by working closely with our users to deliver new features and enhancements that our users feel will benefit them most. We are pleased to announce that our latest release of Sleuth continues this tradition by including the following user requested improvements.

MyDefaults - Individual User Settings for Data Entry

Emailing Notification to Colleagues

Linking Behaviours to Actions Using Groups

Auto-generate Staff Logins

Searching Using Old Data

Improved Session Timeout Handling

Setting the Action Start Date

Skip on Button-Pad for quicker Data-Entry

MyDefaults - Individual user settings for data entry

Individual users can now be given permission to set their own default values for data entry. An admin user is responsible for giving users permission to set defaults for individual data entry fields.

Defaults can be set for the following data entry fields: Incident Date, Incident Time, Period, Timing, Reporter, Subject, Assigned Date, Location, Learning Style, Seating, Interaction, Actioner, Action Start Date, Action End Date.

The defaults can be set to: a fixed value (e.g. subject = Mathematics); the current date/time (e.g. to default the incident date, time, period and/or timing); the last-used value (e.g. for all incidents I enter this lesson the Learning Style is "Practical"); or set to blank/no value (e.g. to override a standard system default and force the user to enter something).

In the case where incidents are entered in real-time each user can default all values on the incident screen and move straight onto entering the student(s) behaviour. Together with the new feature to link Behaviours and Actions data entry is rapid and personalised whilst retaining the essential detail you need to be effective in your tracking and management of behaviour.

Schools have total control over which users can set default values, what the defaults should be and whether users can change the values themselves. This ensures that data entry is totally flexible for your users while still keeping all incident recording in line with your behaviour policy.

Contact us if you would like to use the new MyDefaults facility.

Emailing Notification to Colleagues

For any action taken as a result of student behaviour an alert can be emailed to a colleague. This is in addition to the Follow-up facility that marks an action for further attention.

Email addresses will be picked up automatically from your MIS system using the Sleuth Importer.  A second address can be added to each staff member in Sleuth, a home email for instance, and staff can then choose which address they would like the alerts to be sent to.

Schools that use mobile phones for on-call staff and have access to an SMS messaging via email service could use this email notification to alert on-call staff of incidents.

Emails include a link directly to the incident in Sleuth so the receiving member of staff simply clicks the link to go straight to the details to follow-up.

To send a Sleuth action alert, enter the name of the member of staff in the Referee field on the Action screen and tick the Email Referred checkbox.

Linking Behaviours to Actions using Groups

Many behaviour policies have a hierarchy of sanctions/rewards that are assigned based on the level of behaviour shown by the student, for example a Level 2 behaviour leads to a Level 2 action. Sleuth already includes a way to group related behaviours in to Behaviour Groups, so that for example all level 1 behaviours can be grouped together for data entry and reporting. Similarly related actions can be grouped together into Action Groups.

It is now possible to link a Behaviour Group to an Action Group so that when a particular behaviour is selected the corresponding actions are presented during incident entry.

Auto-generate Staff Logins

An authorised user now can send an email to staff without an existing Sleuth account to invite them to setup login details for Sleuth. The invitation includes a link to login and set their username, password and memorable word.

Search Using Old Data

Search criteria can now include data that is no longer used, students who are now off-roll for instance. Schools can choose which users can access this functionality using the new permissions administration pages.

Contact us if you would like to use the new Search Using Old Data facility.

Improved Session Timeout Handling

For security reasons Sleuth users get timed out after 20 minutes of inactivity but there is now a timeout warning message displayed for 2 minutes prior to the timeout that simply requires a single keypress or click to reset the timeout. It is also now also possible to remove the memorable word request from the login process and this, together with the 'Remember me' option, allows the user to quickly log back in and carry on. It is highly recommended the removal of the memorable word request is only done for logins made within the school using an IP address range. To further speed up the process of logging back in users will return to the page they were on when they timed out where possible.

Contact us if you would like to implement removal of the memorable word request.

Setting the Action Start Date

Some schools requested that they be able to prevent any defaulting of the Action Start Date to help ensure staff enter correct dates, for detentions for example. This has been implemented as part of the new MyDefaults options.

Contact us if you would like to use the new MyDefaults facility.

Skip on Button-Pad for quicker Data-Entry

Incident entry has always been quick and easy using the button pad but with the arrival of more extensive defaulting a means to skip through defaulted items was required. A 'Skip' button is now placed on each Button-Pad to enable users to skip onto the item.

School Software Company .com ltd

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