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Getting Better Every Time

Sleuth has always, and continues to be, developed as a result of working closely with schools to identify new features and enhancements that will be of benefit to the growing community of Sleuth users.

All the features are now released automatically to schools so you don't have to install anything to start using them.  The following are just a few of the highlights of the user requested improvements in recent releases:

Quick Data Entry for a Whole Class - Class Monitor

More Detail and Flexibility with Points - Behaviour Levels

Getting Good News Home Quickly and Effortlessly - School Branded Emails to Parents

Managing Rewards Efficiently and Reliably - The Search & Select & Create Facility

Targeting Achievers - Search on Points Achieved or Student Count

Flexible Points Management - Points Offset For Reward Management

Detention Date Management

Class Group Management

Automated Password Reset Function

Colour Matrix Reports

School Branded Home Page

New System Date Ranges

Track pupils with Free School Meals and Looked After Child status

Login pages Updated

New MyDefaults for Quick Personalised Reporting

Editing of existing MySearch or MyReports

Recording Positive Handling / Restraint Intervention

Record Antecedents for Behaviour Incidents

Detailed Audit Reports

Improved MySearches/MyReports

Behaviour Group Features for Additional Flexibility

Subject Groups for Flexibile Reporting

Customisable Interface and School Logo

Display Sleuth Data in your VLE (FROG, Learning Gateway and Insight)

Data Entry & Tracking Using Class Groups

Multi-Student Selection for Even Quicker Data Entry

Flexible Behaviour Points

Improving Behaviour with Effective Home-School Relationships

Getting Good News Home

Auto-Referrals to Colleagues for Even Quicker Data Entry

New Reports & Reporting Features

SEN Levels

Multiple Parental Contacts

Admin Menu

Mask/Hide Students in Listing Reports

Additional Columns in Incident Search Results

Incident Save Notification & Shortcut

MySearch/MyReport Save Notification & Shortcut

New Document/Alert Parameters

Automatically Synchronising Data with your MIS

Output Report Detail to CSV (Excel)

SharedSearches - Copy MySearches to Colleagues

SharedReports - Copy MyReports to Colleagues

Set-up Parent/Carer Access to Sleuth

SharedReports - Copy MyReports to Parents

MyDefaults - Individual User Settings for Data Entry

Emailing Notification to Colleagues

Linking Behaviours to Actions Using Groups

Auto-generate Staff Logins

Searching Using Old Data

Improved Session Timeout Handling

Setting the Action Start Date

Skip on Button-Pad for quicker Data-Entry

 

Quick Data Entry for a Whole Class - Class Monitor

The new release of Sleuth includes the class monitor data entry tool. It is great for quick in-class recording, particularly for low-level behaviour or a positive points system. You can see the group of students you are working with down one side and the behaviours (by behaviour group) across the top. This gives you a matrix that you can click inside to capture the behaviours shown by a lots of students all on one screen. It works especially well with the new behaviour levels feature which allows you to set multiple levels/grades/points for each behaviour. For more details and a video, click here.

 

More Detail and Flexibility with Points - Behaviour Levels

This version of Sleuth sees the introduction of behaviour levels which allow you to select a severity or grade of a behaviour. So for example a positive behaviour like Contribution could have levels such as good, excellent and outstanding, with 1, 2, and 3 points respectively. You click/touch once, twice, three times to cycle through the levels. The levels can be different for each behaviour, so you could have below/on/above target for an assessment or low/medium/high for example and each level can have its own colour so you get a complete overview of a lesson at a glance. There are lots of potential uses for it but the key thing is that the data entry becomes so quick that it takes staff seconds to record behaviour even including low level. When you enter the data in real-time as it happens then it would be possible for the next lesson teacher to know what happened in the previous lessons for their incoming cohort and can plan, prepare, welcome individuals accordingly. Sleuth works on laptops, tablets and electronic whiteboards so you can enter the data however suits you and your environment. For more details and a video, click here.

 

Getting Good News Home Quickly and Effortlessly - School Branded Emails to Parents

Sleuth can now send email alerts that contain images and stylised text allowing you to create some impressive looking automated emails that could go to parents or staff. Alerts can include full-colour and graphics so can be branded for your own school and customised to suit the purpose of the email. They can also be printed and used as certificates for rewards.

You can setup as many email templates as you need for your school so that they can be age, subject and/or reward or sanction specific. We'd be happy to talk you through what's possible and what other schools are sending out. Click here for more detail and examples.

 

Managing Rewards Efficiently and Reliably - The Search & Select & Create Facility

The results of a search can now be displayed as a list of students or a list of incidents. You can then select from this list of students those you want to reward or sanction, and automatically create an incident with all the selected students on it.

This powerful new feature will make it very quick to identify and action students meeting any criteria. For example:

  • Search: Year 7 students with 3 or more negative incidents this week
    Select: All Students
    Create: Assign a detention - Sleuth automatically generate all the letters and/or emails home for each student
  • Search: All students with between 90 and 100 points this term
    Select: All Students
    Create: Assign Headteacher's Letter - Sleuth automatically generates a Headteacher's letter home for each student
  • Search: Students in my Class Group that have received a merit today
    Select: All Students
    Create: Assign Achiever Award - Sleuth automatically generates and emails an 'Achiever' Certificate to Parents

To use this new feature select the Show Students option on the Display tab (previously the Other tab) in the Incident Search Criteria. Then when you click Search, you get a list of students in the search results from which you can select those you want to action. Then click Create New Incident (Positive or Negative)

Targeting Achievers - Search on Points Achieved or Student Count

In many behaviour and reward policies reaching a threshold of incidents or points will trigger a sanction or reward. We have now made both the identification of those students that have reached a threshold and the recording of a follow-up action, much easier for you to achieve quickly in Sleuth.

In your search criteria, it is now possible to include a target number of points or a target number of incidents for a student. On the Student Tab of the Incident Search Criteria you can enter a range Count Min to Max. Below this there is drop-down box Count Of to select what you wish to count, this can be either Incidents or Points.

  • Incidents - Counts the number of times a student has been involved in an incident
  • Points - Counts the total behaviour and action points for a student as a result of their involvement in incidents

This can be combined with any other search criteria and the results displayed as a list of incidents or a list of students using the option on the Display tab. Note also you can save the search criteria as a MySearch in order to run it in a single-step from your Home page or to share with colleagues as a SharedSearch. If you select to display results as a list of students you can immediately create a follow-up action for these students (see Search, Select and Create feature above).

    Examples of typical use:
  • identify any student arriving late for school three times or more
  • identify any student receiving three or more detentions in a half-term
  • identify all year 8 students with between 20 and 30 points this week
  • identify any year 7 pupils reported as victims of bullying in the first half term

Flexible Points Management - Points Offset For Reward Management

Some schools use a reward system that issues all students a fixed number of points at the beginning of a period, e.g. 50 points each term. This is now an option built-in to the Sleuth Behaviour Points reports, you can add a points value to 'offset' the total awarded in any given period. When you run a given report the points offset is added into the points totals automatically.

When combined with the MyReports facility to save the search criteria and report presentation this feature enables any reward system to be tracked effectively and efficiently in Sleuth.

Detention Date Management

When a member of staff assigns a detention to a student they check the Action Calendar to review existing actions before setting a detention date. A new feature does a further check to prevent staff selecting a date that will clash with another action.

This is done using Action Groups. There are now two additional fields on the Action Group record: Check for Action Clash and Force No Clashes. Ticking just Check for Action Clash will warn the user of an existing action on this date and if Force No Clashes is also ticked the user is forced to enter a new date before proceeding.

A typical use for this is for managing detentions but this feature can also be used for any other actions (negative or positive) to warn of another event already taking place on the same day or to prevent it happening. For example you may want warn staff if a letter is already being sent home on the same day, or if parents have been contacted already.

Class Group Management

Teaching groups are automatically created in Sleuth from your MIS timetable so that they can be used for quick data entry during lesson time. Sleuth now allows for multiple staff teaching the same class groups.

Automated Password Reset Function

If you forget your Sleuth password you no longer need to contact your Sleuth Admin users to get it reset, just click the Forgotten Password link on the Login Screen and Sleuth will email you a link to reset you login details.

Make sure you have setup your email address in Admin -> MySettings which you can enter manually or can be imported from your MIS.

Colour Matrix Reports

Sleuth already provides the most comprehensive tools of any behaviour tracking system for analysing your behaviour data to reveal exactly what behaviour looks like in your school. Sleuth now includes a whole new set of reports called Matrix Reports which presents your behaviour data as a table of results and allows direct comparison between students, staff, behaviours or periods for example.

Some features of matrix reports are:

  • Targeted - Use all the existing search criteria to target results
  • Colour Highlighting - Full colour can be used to highlight when a value falls within a range or when a threshold has been reached.
  • Show Student Count or Behaviour Points - Student's involvement (student count) or behaviour points can be presented as a matrix report
  • Batch - Available to be run in Sleuth’s unique batch reporting facility
  • Scalable - Output scales automatically to present all results for printing

There are 13 new matrix reports and more are on the way (let us know if there are anymore that you would like to see added):

For some examples see Example Matrix Reports.

School Branded Home Page

You can now 'brand' Sleuth with your own school logo and colours. Your school logo is displayed to staff/parents on the home page and your own background colour is used throughout Sleuth. Just send us your logo (280x120px) as a gif/jpg image file and we'll do the rest.

New System Date Ranges

Date Ranges (Admin -> School Data -> Date Ranges) are a very efficient and flexible feature for searching and reporting. System Date Ranges are created in Sleuth for all schools to use when searchin/reporting and include: Today, This Week, Last 7 Days, etc. You can also create your own User Date Ranges for example for THIS TERM, THIS ACADEMIC YEAR, or TERM 1, TERM 2, etc.

By using Date Ranges every MySearch and MyReport becomes dynamic and updates itself automatically, for example if you use Last Week in a search then every time you run it, the results are for the previous week, whatever the current calendar date. When a Date Range is updated all MySearches/MyReports and SharedSearches/SharedReports that use it are updated.

This release adds Last 14 Days and Last 2 Weeks to the System Date Ranges in Sleuth.

Free School Meals and Looked After Child now in Sleuth

Two new fields for targeted searching and reporting on behaviour data have been added to the student record: Free School Meals and Looked After Child. These are automatically imported from your MIS (SIMS and CMIS). If you don't have these MIS systems you can set the fields yourself and use them in your reporting.

Login Pages Updated

The Sleuth Login page has been updated to include links to our website, Sleuth tips, to contact Support and read the latest Sleuth news.

New MyDefaults for Quick Personalised Reporting

Further user defaults have been added to MyDefaults (Admin -> MyDefaults) which users can use to personalise their own MySearch and MyReports and also to roll-out SharedSearches and SharedReports. These are:

  • MyTutorGroup
  • MyYearGroup
  • MyHouseGroup
  • MySubjectGroup

For example, if you select in you MySearch/MyReports then you need only update it in MyDefaults (e.g. at the beginning of a new academic year) and all the MySearch/MyReports that use it will automatically be updated.

If you are rolling out a MySearch/MyReport to colleagues then use these defaults and when the user runs the MySearch/MyReport it will pick-up their own MyDefaults setting automatically.

If you are not yet using MySearches/MyReports then take a look at one of the Sleuth Videos to find out what they do.  See the online help (Help -> Manual) for more details.

Editing of existing MySearch or MyReports

New functionality added to MySearches/MyReports in this release include:

  • MySearches can now be edited - select the MySearch to load and run it, modify the Incident Search Criteria as required then click Save As MySearch and over write the existing MySearch
  • MyReports can now be edited - select span class="italictext">Admin -> MyReports and click the link to Load the relevant MyReport.  Modify the Incident Search Criteria, or output options, as required then click Save As MyReport and over write the existing MyReport

Recording Positive Handling / Restraint Intervention

The Physical Intervention (PI) module is a separate module for Sleuth that schools can choose to purchase if they need it.  It allows the detailed electronic recording of the use of positive handling and the subsequent detailed analysis can be used to for positive handling plans, staff training, risk assessment and profiling.  Information recorded includes the reason for use, the holds used, duration, de-escalation techniques, staff involved, injuries to staff or student and a checklist of follow-up actions.  All the data recorded and changes made are electronically audited.

See the Physical Intervention page on our website for more information.  The PI Module can be purchased for £375 per year in addition to your whole school Sleuth licence.

Record Antecedents for Behaviour Incidents

It is now possible to record antecedent events for each student's behaviour in Sleuth. This enables analysis of the potential triggers for particular behaviours. Schools can setup their own Antedecent events and, for each incident, record them on the Student Behaviour page before recording the behaviour(s) and consequence(s).

Recording antecedents in Sleuth is optional, if you would like this facility get in touch and we will enable it for your school free of charge.

Detailed Audit Reports

A detailed audit report is now available that shows the entire history of an incident including changes to data, dates and user details. This can be run for an individual incident or a range of incidents. The Detailed Listing Audit report is in the Listing Report category.

Improved MySearches/MyReports

MySearches and MyReports are a unique and extremely powerful feature of Sleuth. In a single click they show just the data you are interested in, presented just the way you want. Once you have setup a MySearch or a MyReport you can select colleagues to share it with so you know when it comes to discussing behaviour you are all singing from the same hymn sheet.

New functionality added to MySearches/MyReports in this release include:

  • Use MyTutorGroup, MyYearGroup and MyHouseGroup - In MyDefaults you can now set your own tutor, year and house groups.  For all your MySearch and MyReports use the MyTutorGroup, MyYearGroup and MyHouseGroup fields rather than the actual group names.  Whenever your tutor, year or house group changes just reset them in MyDefaults and all the MySearch/MyReports will automatically be updated.  In addition if you use these for SharedReports and roll-out to colleagues then their own MyDefaults settings are used for these groups at runtime.
  • MySearches can now be edited - select the MySearch to load and run it, modify the Incident Search Criteria as required then click Save As MySearch and over write the existing MySearch
  • MyReports can now be edited - select Admin -> MyReports and click the link to Load the relevant MyReport.  Modify the Incident Search Criteria, or output options, as required then click Save As MyReport and over write the existing MyReport

If you are not yet using MySearches/MyReports then take a look at one of the Sleuth Videos to find out what they do.  See the online help (Help -> Manual) for more details.

Behaviour Group Features for Additional Flexibility

A behaviour group can now be set-up for use for reporting only.  This distinguishes these behaviour groups from those that you wish to use to simplify data entry.  For the behaviour group in question simply tick the 'Used for Reporting Only' checkbox in the Admin -> Pastoral Data menu.

Behaviour Groups are an extremely useful feature of Sleuth allowing related behaviours to be grouped together for data entry and/or reporting.  This enables the analysis of trends in behaviour more generally without losing the detail for tracking individual behaviour types. For example you can report on and analyse all Ready to Learn behaviours (including Lack of Equipment, Late, Appearance, No planner, etc) or all Bullying behaviours (including Peer Isolation, Taunting, Racial Harassment, Verbal Aggression, etc).  See the online help (Help -> Manual) for more details.

Subject Groups for Flexibile Reporting

Individual subjects can now be grouped into Curriculum Areas or Faculties (called Subject Groups in Sleuth).  This allows for reporting by individual subject or for all the subjects in one curriculum area. 

Customisable Interface and School Logo

Schools can personalise Sleuth with their own school branding.  The school logo can now appear on the Sleuth home page and the background colour throughout Sleuth changed to suit your choice of school colour.  To find out more click the 'Read more about customising sleuth..' link on the Sleuth home page.

Display Sleuth Data in your VLE

We have developed solutions to display Sleuth data in Frog, Insight from TASC and also SIMS Learning Gateway (SLG) on Sharepoint.  This allows you to present quality behaviour data to parents or a summary of progress to students in your own VLE. Get in touch with our support team and we will provide all the details for you to set this up.

Sleuth has been developed to support all Virtual Learning Environments (VLE's) and Parent Portals. The Sleuth Application Programming Interface (API) allows Sleuth data to be displayed directly in other products.  Schools with their own skills can develop their own solutions in their VLE/Parent Portal by taking advantage of the interoperability of Sleuth, we are happy to advise where we can.

Data Entry & Tracking Using Class Groups

All your class or teaching groups will now available for use in Sleuth. This makes a significant difference to the speed with which you can create new incidents and also to the detail with which it is possible to search and report on recorded incidents.

  • Creating Incidents - Students can be selected for data entry based on the class group they are taught in. Sleuth determines the class group from the information on the incident screen, i.e. period, subject and reporter, all of which can be defaulted by each staff member. Individual, multiple, or all, students in a class can be selected in one step.
  • Searching - By including a particular Class Group in a MySearch, prior to each lesson staff can review the behaviour of the incoming cohort. As a result staff are always aware of what has already happened today and can provide continous support for students as well take action consistent with that of colleagues.
  • Reporting - It is now possible to analyse behaviour for individual class groups within a subject, crucial information for timetabling and planning student groupings and staff allocation.

Class group data will be automatically loaded into Sleuth and maintained by the Sleuth Importer.

Multi-Student Selection for Even Quicker Data Entry

It has always been possible in Sleuth to record several students involved in the same incident but we have made this process even quicker by allowing users to select as many students as necessary from any Class, Year, House or Tutor Group and apply the same action to every selected student in one step.

A Select All feature also means actions can be assigned to a whole group very quickly.

Flexible Behaviour Points

We have extended the use of points so that they can now be assigned to an individual behaviour and an action. The behaviour points reports will do the calculation and accumulation of points as before.

This feature is particularly useful in a cumulative reward system, where periodically a points total counts toward a reward (positive action), and for schools that use Sleuth to monitor student progress in each lesson, it means that to award points no action has to be assigned, simply select the behaviour(s) and points will be assigned.

Improving Behaviour with Effective Home-School Relationships

Parents can have their own login to Sleuth. The school has complete control over the data available to parents and how it is presented. Parents are only permitted to review behaviour for children in their care.

Where additional support is necessary, individual parents can be provided with more detailed information and additional reports to more closely monitor the progress of children in their care, for example when a child has a behaviour contract or difficulty in a particular subject, progress reports can be made available in order that parents are informed and can better support the work of the school.

Getting Good News Home

It is now possible for any action (sanction or reward) to automatically trigger an alert to parents/carers. This is a very effective method for getting good news home. This is achieved currently using an email (free option) and will be soon be extended to SMS (low cost option). Each sanction/reward can have a different alert template personalised to the student and using the incident details. The alert can go to each parent/carer set-up to receive communication from school via email.

The use of alerts, and the content of alert templates, is controlled by authorised users so information can only be sent where appropriate.

Alerts can be used an an alternative to, or as well as, the existing automatic document feature (e.g. letters home) in Sleuth.

Auto-Referrals to Colleagues for Even Quicker Data Entry

Sleuth is already widely recognised for its ability to manage the entire referral process. We have now added additional features in this area to support quicker data entry and even greater consistency.

  • Auto-Referrals - An action can be auto-referred to the correct member of staff based on the action and their position. For each year group, house group, tutor group and subject a member of staff can be nominated. An action is setup to automatically refer to the generic Head of Year, Subject Leader, Head of House or Tutor. When recording an incident, when this action assigned to a student the correct staff name is substituted as the 'Referred To' member of staff.
  • Auto Follow-up - The Follow-up flag can now also be set to default based on the action. For referrals to colleagues this means you can be sure actions are marked for further action.
  • Staff Alert - Any action can automatically trigger an email alert to the Referred-To member of staff. This could be an email relayed to a mobile device for on-call staff. Each sanction/reward can have a different alert template personalised to the student and using the incident details.

These features not only speed-up data entry but also encourage greater consistency by ensuring the correct member of staff is referred incidents appropriate to their role.  If required the referee can also be notified via email when a referral is made.

In Sleuth the use of email alerts is completely configurable.  An email is only sent when necessary according to your policy and referral system.  This avoids swamping staff with emails by sending multiple copies of emails that require no action by the recipient. 

New Reports & Reporting Features

A number of new reports have been added to Sleuth to allow more detailed analysis. We have also added options for reports to remove page breaks and to hide students' details, for example when using the data with third-party organisations.

SEN Levels

Individual levels for Special Education Needs, e.g. Action, Action Plus, are now automatically created and maintained by the Sleuth Importer using the data in the school MIS. This replaces the previous functionality which grouped all students with SEN, irrespective of level.

Searches and Reports can be created (and saved) to monitor the progress of students at each SEN level and to analyse behaviour by each SEN level.

Multiple Parental Contacts

If a student has more than one home contact that requires communication from school these are now created and maintained by the Sleuth Importer using the data in the school MIS. This information includes an email address and mobile number that can be used to send information home from Sleuth.

Parents with login details for Sleuth can also maintain their own details.

Admin Menu

The Admin menu available to Sleuth Admin users for setting up and maintaining Sleuth has been restructured for clarity. Options are now grouped into three distinct areas:

  • MIS Data - for maintaining core Sleuth data that can be synchronised with your MIS data using the Sleuth Importer, including Students, Staff, Class/Tutor Groups, etc
  • School Data - for maintaining school data used for tracking, such as term dates, locations in school, learning styles, etc
  • Pastoral Data - for maintaining policy information for rewards and sanctions including behaviours, actions, document/alert templates etc

Mask/Hide Students in Listing Reports

Sleuth reports for a particular student can be made available to stakeholders outside school, for example, parents, Educational Psychologists or Welfare Officers. In order to preserve the anonymity of other students that may have been involved in these incidents, Sleuth allows their names to be masked in reports, in doing so retaining the context of the incident (e.g the student's involvement in it, their behaviour and any action(s) taken) but not identifying them. It is now also possible to summarise an incident further still by removing all the behaviour/action details for other students from these reports. A note is displayed to state that more detail about other students' involvement in this incident is available but this detail is not displayed on the report. The option to Mask or Hide student details is on the Option tab of the Report Section on the Report screen.

Additional Columns in Incident Search Results

It is now possible to select more columns for displaying in the Incident Search Results. These can also be saved for a MySearch/MyReport. The new columns are: Actioner, Action Start Date and Action End Date.

In addition it is also possible to hide the student information from the Incident Search Results in order to view only the Incident information in the results. Hence the Incident Search Results can now show:

  • Incidents - columns Incident Nbr, Incident Date, Subject, Reporter, Period, Location
  • Incidents with Student(s) - columns as above plus Student Name and Behaviour(s)
  • Incident with Student(s) and Action(s) - columns as above plus Action, Actioner, Action Start Date, Action End Date

All the display fields are saved with the search criteria in a MySearch. The Incident Search Results with all columns displayed can also be output as a listing report (PDF file) or exported to Excel (CSV File).

Incident Save Notification & Shortcut

When entering or editing an incident and Save & Close is clicked, a message is displayed: Incident <XX> has been saved successfully. The link in this message provides the number of the incident just created and when clicked will open the incident for immediate edit or review.

MySearch/MyReport Save Notification & Shortcut

When any Search/Report is saved as a MySearch/MyReport a message is displayed, for example: MyReport <Name of MyReport> saved successfully. The link in this message allows you to immediately review the MySearch/MyReport, for example to share it with colleagues, make it the default or change it's name.

New Document/Alert Parameters

Some new parameters are now available for use in your own documents and alerts that are automatically generated when an action is assigned.

 

Table

Parameter

Description

Incident

[IncidentNumber]

The (Sleuth assigned) numeric identifier for this incident

Student

[HouseGroup]

The student’s current house group

Action

[ReferredTo]

The Letter Sign-off for the member of staff to whom the action is referred

Action

[FollowUp/ForInfo]

Insert the text FollowUp/ForInfo based on the value of the Follow-up field on this action

Action

[ThisActionComment]

Comments for the current Action

[SiteURL]

A link to Sleuth Online Login page

[LinkIncident]

Full HTML link (with tag) to this incident in Sleuth Online, the user logs in and the incident is open for edit

[URLIncident]

HTML link to this incident in Sleuth Online, the user logs in and the incident is open for edit

Automatically Synchronising Data with your MIS

The Sleuth Importer has been extended to also import Periods and Subjects from your MIS so that these no longer need maintaining in Sleuth. All Periods and Subjects can now be automatically maintained by the Sleuth Importer using the data in your MIS.

Report Detail Outputs to CSV (Excel)

Report data can now be output in CSV (comma separated) format and opened directly in another application from Sleuth, such as Microsoft Excel. This output option can also be included in your MyReports and can be used in conjunction with the Batch reporting facility.

If you need to do further detailed analysis of behaviour data in Excel then select your search criteria, report type and select the CSV option as your preferred output format. Save this as a MyReport so it can be run again and again from your Home page. To find out more about the reports you can export and setting up MyReports see the Help pages in Sleuth.

If you think the analysis you do in Excel would be useful for other schools, please let us know, we'd be happy to consider adding it as a standard report in Sleuth. As well as saving you time manipulating data in Excel this would make the results available to colleagues and as part of Sleuth they would be submissible to regulatory bodies as verified results.

SharedSearches - Copy MySearches to Colleagues

A MySearch is a user query displaying key behaviour data relevant to the user, for example this may be behaviour data for the current week, a particular student, a tutor/house/year group, subject area or all any combination of criteria.  A MySearch can be run again and again in a single-step from a users home-page.

It is now possible to create a MySearch and make it available to colleagues as a SharedSearch. Simply select the MySearch and choose the staff members you wish to share it with.  SharedSearches can be setup to make sure colleagues have access to the data they need to effectively manage behaviour. A SharedSearch is quick and simple to run for any user, even those with no experience of using Sleuth, just click the link on the Home page to run the search and display the results.

Some typical uses for SharedSearches are:

  • SharedSearches for New Staff - When new staff join the school you can quickly provide them with the means to get the data they need to review behaviour issues relevant to their role. For example, searches can be set-up to display incidents they have entered or referred, those that have been followed-up by colleagues, all incidents in their faculty area or for students in their own teaching groups. A colleague or Head of Dept can assign MyReports and MySearches to any member of staff. 
  • SharedSearches for a Consistent & Collaborative Approach - SharedSearches ensure that colleagues have access to the same information, encouraging them to use this information in their day-to-day management of behaviour.  For example all staff in a faculty could have a search to monitor the success of a particular intervention strategy, the pastoral team could have a search highlighting issues with social/emotional behaviour to gauge the impact of the SEAL programme.
  • SharedSearches to Communicate Concern - Where a member of staff idenitifies an individual student having difficulty and requiring support they can set-up a MySearch highlighting relevant aspects of the student's behaviour and make this available as a SharedSearch for colleagues involved in monitoring and supporting the student, e.g. SENCO, Head of Year/House.

Only authorised Sleuth users can create SharedSearches.  To find out how more about how to create a SharedSearch see the Help pages in Sleuth.

SharedReports - Copy MyReports to Colleagues

Similar to SharedSearches described above, a SharedReport is a MyReport that can be shared with colleagues.  Rather than each individual member of staff define their own reports, any reports that are useful to a group of staff can be created by one member of staff and then shared with colleagues.  SharedReports can include Batch reports and output can be to PDF or CSV.

Some typical uses for SharedReports may be:

  • SharedReports for New Staff- When new staff join the school they can be provided with a quick way to review any current behaviour issues, whether whole school, in their faculty or just in their tutor/class groups.  This is extremely useful for informed lesson planning, supporting students and for continuity of learning.
  • SharedReports for Meetings- SharedReports can be setup for particular meetings to review behaviour, each member of staff in attendance can have the relevant SharedReports setup so they are prepared.  For example for a departmental meeting, a summary of referrals made by staff in the department in the current term; for an SMT meeting, a line-graph showing each year group's serious  incidents week by week.  

Only authorised Sleuth users can create SharedReports.  To find out how more about how to create a SharedReport see the Help pages in Sleuth.

Set-up Parent/Carer Access to Sleuth

Parents can now be given login details for Sleuth to review selected behaviour data for the students in their care. A parent/carer can run selected reports created for them by an authorised member of staff. The reports only display selected data for the nominated student, or students, in the parent's care. No data can be entered or changed by a parent.

Once a parent record has been created in Sleuth, an authorised member of staff creates a MyReport and then shares it with designated parents. When a parent logs in they can run their SharedReport(s) and review behaviour data in real-time.

Only authorised Sleuth users can create Parent login details. To find out how more about how to create a Parent login details see the Help pages in Sleuth.

SharedReports - Copy MyReports to Parents

Parents with login details for Sleuth can run SharedReports from their Home page. Only data for the students in their care will be displayed and staff assigning the SharedReport(s) have control over which reports are provided and for what period.

Only authorised Sleuth users can share reports with Parents. To find out how more about how to create SharedReports for Parents see the Help pages in Sleuth.

MyDefaults - Individual user settings for data entry

Individual users can now be given permission to set their own default values for data entry. An admin user is responsible for giving users permission to set defaults for individual data entry fields.

Defaults can be set for the following data entry fields: Incident Date, Incident Time, Period, Timing, Reporter, Subject, Assigned Date, Location, Learning Style, Seating, Interaction, Actioner, Action Start Date, Action End Date.

The defaults can be set to: a fixed value (e.g. subject = Mathematics); the current date/time (e.g. to default the incident date, time, period and/or timing); the last-used value (e.g. for all incidents I enter this lesson the Learning Style is "Practical"); or set to blank/no value (e.g. to override a standard system default and force the user to enter something).

In the case where incidents are entered in real-time each user can default all values on the incident screen and move straight onto entering the student(s) behaviour. Together with the new feature to link Behaviours and Actions data entry is rapid and personalised whilst retaining the essential detail you need to be effective in your tracking and management of behaviour.

Schools have total control over which users can set default values, what the defaults should be and whether users can change the values themselves. This ensures that data entry is totally flexible for your users while still keeping all incident recording in line with your behaviour policy.

Contact us if you would like to use the new MyDefaults facility.

Emailing Notification to Colleagues

For any action taken as a result of student behaviour an alert can be emailed to a colleague. This is in addition to the Follow-up facility that marks an action for further attention.

Email addresses will be picked up automatically from your MIS system using the Sleuth Importer.  A second address can be added to each staff member in Sleuth, a home email for instance, and staff can then choose which address they would like the alerts to be sent to.

Schools that use mobile phones for on-call staff and have access to an SMS messaging via email service could use this email notification to alert on-call staff of incidents.

Emails include a link directly to the incident in Sleuth so the receiving member of staff simply clicks the link to go straight to the details to follow-up.

To send a Sleuth action alert, enter the name of the member of staff in the Referee field on the Action screen and tick the Email Referred checkbox.

Linking Behaviours to Actions using Groups

Many behaviour policies have a hierarchy of sanctions/rewards that are assigned based on the level of behaviour shown by the student, for example a Level 2 behaviour leads to a Level 2 action. Sleuth already includes a way to group related behaviours in to Behaviour Groups, so that for example all level 1 behaviours can be grouped together for data entry and reporting. Similarly related actions can be grouped together into Action Groups.

It is now possible to link a Behaviour Group to an Action Group so that when a particular behaviour is selected the corresponding actions are presented during incident entry.

Auto-generate Staff Logins

An authorised user now can send an email to staff without an existing Sleuth account to invite them to setup login details for Sleuth. The invitation includes a link to login and set their username, password and memorable word.

Search Using Old Data

Search criteria can now include data that is no longer used, students who are now off-roll for instance. Schools can choose which users can access this functionality using the new permissions administration pages.

Contact us if you would like to use the new Search Using Old Data facility.

Improved Session Timeout Handling

For security reasons Sleuth users get timed out after 20 minutes of inactivity but there is now a timeout warning message displayed for 2 minutes prior to the timeout that simply requires a single keypress or click to reset the timeout. It is also now also possible to remove the memorable word request from the login process and this, together with the 'Remember me' option, allows the user to quickly log back in and carry on. It is highly recommended the removal of the memorable word request is only done for logins made within the school using an IP address range. To further speed up the process of logging back in users will return to the page they were on when they timed out where possible.

Contact us if you would like to implement removal of the memorable word request.

Setting the Action Start Date

Some schools requested that they be able to prevent any defaulting of the Action Start Date to help ensure staff enter correct dates, for detentions for example. This has been implemented as part of the new MyDefaults options.

Contact us if you would like to use the new MyDefaults facility.

Skip on Button-Pad for quicker Data-Entry

Incident entry has always been quick and easy using the button pad but with the arrival of more extensive defaulting a means to skip through defaulted items was required. A 'Skip' button is now placed on each Button-Pad to enable users to skip onto the item.

 


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